Privacy Notice: Perth College UHI Climbing Centre

The Data Controller of the information being collected is:  Academy of Sport and Wellbeing, Perth College UHI, Crieff Road, Perth, PH1 2NX

For any queries or concerns about how your personal data is being processed you can contact the relevant Data Protection Officer at dataprotectionofficer@uhi.ac.uk

This privacy statement relates to the following processing:

Academy of Sport and Wellbeing – Perth College UHI Climbing Centre.

Your information will be used for the following purposes:

Purpose 1:

Administering your Climbing/Bouldering Registration and Conditions of Use including:

  • Making decisions about your registration.
  • Business management and planning, including accounting and auditing.
  • Participation statement.

Purpose 2:

Climbing Wall Customer Safety:

Making sure that Perth College UHI Climbing Centre is a safe environment for all customers.  This includes making sure that individual customers can safely use the climbing wall, by checking for customers' health and complying with health and safety obligations.

Purpose 3:

Parent/Guardian Consent (Children) Making sure that Perth College UHI Climbing Centre is a safe environment for all junior customers.

  • Declaration of child's health.
  • Participation agreement.
  • Emergency contact details.

Our legal reasons for using the data are:

1. To achieve the following purposes: 

Purpose 1:  Administering your Climbing/Bouldering Registration
Purpose 2:  Perth College UHI Climbing Centre Customer Safety
Purpose 3:  Parent/Guardian Consent

2. Use is necessary to process your climbing/bouldering registration to ensure good practice and legislation is adhered to.

The data we use includes special category (sensitive) data; your health data.  Our legal reason for using this sensitive data, as provided, is:

  • We have your explicit consent to use this data.
  • We use your health data to make sure you can use Perth College UHI Climbing Centre without it presenting an unreasonable risk to your health or the health of others.


If you were to withhold the personal information we require for climbing/bouldering registration, the consequences would be:

  • The Academy of Sport and Wellbeing would not be able to process your registration.  This means that the Academy of Sport and Wellbeing would be unable to provide you with its services or allow you access to its facilities.

Your data will, or may, be shared with the following recipients or categories of recipient:

  • Academy of Sport and Wellbeing is part of Perth College UHI and will not share your data with anyone.

Your data will be retained for the following period:

  • 3 years – Purpose 1 and 2
  • Until junior reaches the age of 21 years of age – Purpose 3

The following rights are rights of data subjects:

  • The right to access your personal data.
  • The right to rectification if the personal data we hold about you is incorrect.
  • The right to restrict processing of your personal data.

The following rights apply only in certain circumstances:

  • The right to withdraw consent at any time if consent is our lawful basis for processing your data.
  • The right to object to our processing of your personal data.
  • The right to request erasure (deletion) of your personal data.
  • The right to data portability.

You also have the right to lodge a complaint with the Information Commissioner's Office about our handling of your data.

The Information Commissioner's Office is UK's independent authority set up to uphold information rights in the public interest.  Their website is www.ico.org.uk

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Junior Unsupervised Bouldering Only Registration Form

Perth College Climbing Centre

Academy of Sport and Wellbeing

Perth College

Crieff Road

Perth

PH1 2NX


Review Perth College Climbing Centre Privacy Policy

ONLINE COMPLETION OF OUR FORM:

IMPORTANT: This form must be completed by the Junior Climber's parent or legal guardian

This acknowledgement of risk form is for junior unsupervised bouldering only at Perth College Climbing Centre.  If you are unsure of any aspect of this form you should not complete it online - please come to Perth College Climbing Centre where a member of staff can answer any questions or clarify any points.

Once you have submitted this form please report to reception on arrival to sign in.

This form must be read and completed by both Junior and their Parent/Legal Guardian

Please only use this form if you are between 14-17 years old

If you are a novice boulder user and/or require any instruction or training from a member of staff please do NOT complete this form and call 01738 877313 for more information

 

Participation Statement

"All climbing and bouldering activities have a risk of serious injury or death. Participants must be aware of and accept that even if they follow all good practice there may still be the risk of accident and injury. It is the responsibility of the participant to adhere to the conditions of use.”

It is important that you understand this document.  There is inherent risk involved with climbing centres and associated activities.  By signing this form, you are stating that you understand that these risks cannot be completely removed.  If you do not understand any of the terminology or content, ask a member of staff to clarify.

To be completed by the parent/legal guardian of the Junior Unsupervised User - by signing below I confirm that both I and the Junior Unsupervised Climber have read and understood the risk involved when bouldering at Perth College Climbing Centre:

Conditions of Registration

You MUST be between 14 - 17 years old to register as a Junior Unsupervised user of Perth College Climbing Centre

Please read the Conditions of Use and Rules of Perth College Climbing Centre

Parent/Legal Guardian Consent

 


Conditions of Use of Perth College Climbing Wall

General

Climbing in its simplest form is movement at height; therefore there is a risk of a fall from height. Any fall may result in an injury despite the safety systems in place to avoid it. You must make your own assessment of the risks whenever you climb.

Our Duty of Care – The rules of the climbing centre set out below are not intended to limit your enjoyment of the facilities. They are part of the duty of care that we as operators, owe to you, our customers, by law. As such they are not negotiable. If you are not prepared to abide by them you may not use our facilities. If it comes to our attention you are not abiding by our rules; our staff will require you to leave.

Your Duty of Care – You also have a duty of care to act responsibly towards other users of the centre. Statements of ‘Good Practice’ are posted around the centre adjacent to the relevant facilities. These describe the accepted methods of use and how customers would normally be expected to behave towards each other.

The bouldering wall is the site of most injuries at a climbing wall. THE SOFT MATTING DOES NOT REMOVE THE RISK OF INJURY. Injuries can still occur even after a controlled/planned jump but are more likely after an uncontrolled fall. You should always be doing your utmost to avoid the risk of uncontrolled falls. This includes paying attention to how you will land and always assessing the risk of each climb that you undertake.

Junior Unsupervised Climbing

Before you climb without supervision, the centre expects you to be competent in the activity you are wishing to undertake. You are required to register to say that you understand and accept the Rules below and that you understand the risks involved in your participation. Anyone who has not registered must not climb without supervision. Unsupervised climbing is just that: Staff will provide whatever help and advice they can, but instruction in the use of equipment or climbing techniques will only be provided when booked and paid for. If you are not confident in the use of any climbing equipment or techniques, you must not attempt to use it without the supervision of someone who is competent to do so.

Juniors can only climb unsupervised once they have been assessed by Perth College Climbing Centre staff, obtained parental consent and completed the appropriate registration form.  Juniors can only partake in the activity they have been assessed on.  There are seperate registration forms and assessments for:

  • Bouldering Only
  • Top Roping and Bouldering
  • Lead Climbing, Top Roping and Bouldering

If you are registering to Boulder Only, you are agreeing NOT to use the top rope and lead climbing areas for any climbing or belaying

Supervised Climbing

Junior unsupervised climbers CANNOT sign in any guests/novices or supervise any other users of Perth College Climbing Centre


RULES OF PERTH COLLEGE CLIMBING CENTRE

General Safety

  • Please make yourself aware of and abide by all COVID-19 control measures
  • Report to reception on each visit before you climb
  • You must exercise care, common sense and self preservation at all times.
  • Report any problems with the walls (especially broken or spinning holds), equipment or other climbers’ behaviour to a member of staff immediately.
  • Do not adjust or remove climbing holds or any other wall apparatus
  • Volumes on the walls are designed to enhance the quality of climbing but you must be aware of and accept that when climbing above them there is an additional risk of falling onto them.
  • Climbing beyond your capabilities on any wall is likely to result in a fall. Any fall may result in an injury despite the safety systems in place. You must make your own assessment of the risks whenever you climb.
  • Participants must understand that climbing while pregnant can increase the risk posed to mother and unborn child.
  • Participants must be aware and accept that climbing holds can spin or break
  • You must do everything reasonable and practical to avoid endangering yourself or others.
  • Refer to best practice signage for specific area safety rules.
  • You have to be aware of and adhere to the safety rules of the centre at all times.
  • You take responsibility for adequately maintaining your equipment.
  • Please empty your pockets and remove all jewellery before climbing.
  • Be aware of the other climbers around you and how your actions will affect them.
  • Do not distract people while they are climbing, belaying or supervising.
  • Stand well back from the climbing walls unless you are belaying or spotting a climber.
  • Never stand directly beneath a climber
  • Ensure the climbing zone is free from hazardous items.
  • Appropriate and clean footwear should be worn at all times
  • If you have children, you must keep them under control and supervise them directly at all times. Be close enough to affect or control the child’s behaviour at all times.
  • Please make yourself aware of the location of the fire exits in the building and fire assembly points

Bouldering & Traversing

  • The impact flooring under the bouldering walls is designed to provide a more comfortable landing for the climbers falling or jumping from the bouldering wall.
  • IMPACT FLOORING DOES NOT REMOVE THE RISK OF INJURY.
  • Uncontrolled falls are likely to result in injuries to yourself or others.
  • Always climb within your capabilities and whenever possible downclimb, or if this is not possible, use a controlled/planned jump
  • It is your responsibility to ensure that you can climb down or land safely; don’t climb into a situation that you cannot safely get out of.
  • Do not climb over the top of the structure. Boulder routes finish at the highest hold.
  • Keep the landing areas clear
  • Never climb directly above or below another climber.
  • Always take your harness off before bouldering.
  • Remove anything from pockets that could hurt you when landing.
  • Always be aware of people climbing above and around you

Training Area:

  • You use the training equipment at your own risk. If you are unsure how to safely use any item, please ask a member of staff.

To be completed by the parent/legal guardian of the Junior Unsupervised User - by signing below I confirm that both I and the Junior Unsupervised user have read and understood the Conditions of Use and Rules of Perth College Climbing Centre and agree to the Declarations below:

  • I certify to the best of my knowledge that the Junior Unsupervised user not suffer from a medical condition that might have the effect of making it more likely that they be involved in an accident that could result in injury to themselves or others.
  • I also confirm that the information provided on this form is correct, and if any information changes I will notify Perth College Climbing Centre.
  • I HAVE HAD SUFFICIENT OPPORTUNITY TO READ THIS ENTIRE DOCUMENT.  I HAVE READ AND UNDERSTOOD IT, AND I AGREE TO BE BOUND BY ITS TERMS

November 14, 2024

To be completed by the parent/legal guardian of the Junior Unsupervised user - by signing below I confirm that I agree to the following statements:

  • I understand the Junior Unsupervised registration and competency check process and consent to my child/ward taking part in unsupervised bouldering at Perth College Climbing Centre
  • I understand my child/ward cannot take part in any roped climbing or belaying activities until they have the appropriate skills, complete the appropriate registration and undergo the relevant roped climbing competency assessment
  • If the named Junior participant is aged 14 or 15 at the time of registration, I confirm that I have visited Perth College Climbing Centre and familiarised myself with the activities involved
  • I am aware of the risks involved in bouldering activities
  • I consent to my child/ward undergoing First Aid treatment from a member of staff holding a valid First Aid certificate
  • I consent to my child/ward receiving medical treatment which, in the opinion of a qualified medical practitioner, may be necessary

November 14, 2024

Junior Participant's
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First Junior Participant's Name

First Name*

Last Name*

Phone*
First Junior Participant's Age Acknowledgment*
First Junior Participant's Date of Birth*
I certify that I am 18 years of age or older
First Junior Participant's Information

Please confirm if you are already a registered junior unsupervised boulder user at Perth College Climbing Centre, and if known please include your registration number

I am an existing registered Junior unsupervised boulder user at Perth College Climbing Centre*

This is my existing registration number

Medical Information
First Junior Participant's Signature*
Address
Address Line 1:*
Street address, P.O. box, company name, c/o
Address Line 2:
Apartment, suite, unit, building, floor, etc.
Country:*
City:*
State/Province:*
Zip/Postal:*
Parent or Guardian's Email Address

Email*
Check to receive information, news, and discounts by e-mail.
Your signed waiver will be sent to the email address provided here and is available for download for three days via URL attachment.
Emergency Contact

First Name*

Last Name*

Emergency Contact's Phone Number*
IMPORTANT! Once this form is completed it cannot be edited. Please read through and carefully answer the following questions. Please answer 'YES' or 'NO' to each question. Only climbers who give satisfactory answers to the questions will be registered and allowed to climb unsupervised

The questions below must be answered on behalf of the both 14-17 year old registering as a Junior Unsupervised user as well as their parent/legal guardian completing the form on their behalf

IF YOU HAVE ANY QUESTIONS REGARDING THE CONDITIONS OF USE OR RULES OF THE CENTRE PLEASE CONTACT RECEPTION ON 01738 877313 BEFORE COMPLETING THIS FORM

Have you read and understood the Conditions of Use and Rules of Perth College Climbing Centre?*
Do you understand that failure to exercise due care could result in your injury or death?*
Do you agree to abide by this document and the Conditions of Use and Rules of Perth College Climbing Centre?*
Do you understand that the matting provided under the walls does not remove the risk of injury and that broken and sprained limbs are potential injuries despite the matting?*
Do you understand that your ability to climb on a climbing wall does not imply competency in any natural rock environment?*
Parent(s) or court-appointed legal guardian(s) must give consent for Junior (14-17 year old) to register as an unsupervised user of Perth College Climbing Centre, and agree that they and the Junior are subject to the terms of this document, as set forth above


By signing below the parent or court-appointed legal guardian agrees that they are also subject to all the terms of this document, as set forth above.
Parent or Guardian's Name

First Name*

Last Name*

Relationship*

Phone*
Parent or Guardian's Age Acknowledgment*
Parent or Guardian's Date of Birth*
I certify that I am 18 years of age or older
Parent or Guardian's Information

Please confirm if you are already a registered junior unsupervised boulder user at Perth College Climbing Centre, and if known please include your registration number

I am an existing registered Junior unsupervised boulder user at Perth College Climbing Centre*

This is my existing registration number

Medical Information
Parent or Guardian's Signature*
Electronic Signature Consent*
 By checking here, you are consenting to the use of your electronic signature in lieu of an original signature on paper. You have the right to request that you sign a paper copy instead. By checking here, you are waiving that right. After consent, you may, upon written request to us, obtain a paper copy of an electronic record. No fee will be charged for such copy and no special hardware or software is required to view it. Your agreement to use an electronic signature with us for any documents will continue until such time as you notify us in writing that you no longer wish to use an electronic signature. There is no penalty for withdrawing your consent. You should always make sure that we have a current email address in order to contact you regarding any changes, if necessary.


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